Job Description

We are seeking a detail-oriented and organized professional to support daily accounting operations and help ensure accurate financial records. The ideal candidate is comfortable working with numbers, maintaining confidentiality, and collaborating with team members across departments to keep processes running smoothly. Job is an onsite, in-person position (not remote).

Duties and Responsibilities

• Accounts Payable (40%) Timely processing of all accounts payable invoices including:
  • Confirm 3-way match for all PO invoices
  • Obtain approvals for non-PO invoices
  • Match credit card transactions and proper processing of receipts
  • Review and reconcile Purchase Order Received Not Invoiced Report
  • Process weekly payment runs and email remittances to vendors
• Accounts Receivable (30%)
  • Cash Receipts: Apply customer payments daily, maintaining Open Receivables Report
  • Collections: Send statements and appropriate communications to customers per established collection guidelines. Escalate accounts and issues in a timely manner
  • Invoicing: Crosstrain and provide support to billing process
• General Ledger (15%)
  • Record weekly payroll journal entries
  • Assist with month end close, including account reconciliations and expense analysis
  • Maintain Fixed Asset files for all new acquisitions
• Reporting and Admin (15%)
  • Produce ad hoc reports as needed
  • Update and maintain existing reporting and documentation for vendors, including management of prepaid balances with vendors, Certificates of Insurance, and W9s for year end 1099 preparation
  • Support Continuous Improvement projects
• Performs other related duties as assigned

Skills

• Excellent communication skills (oral and written)
• Responsible and ethical handling of sensitive financial information, professional
• Familiarity with 3-way matching in accounts payable
• Previous ERP experience and experience with Office 365 suite
• Proficiency with Microsoft Excel, including Pivot Tables and VLOOKUP’s (or a willingness to learn)
• Working knowledge of GAAP
• Strong math skills
• Strong organization skills

Education/Experience

• Associate degree in accounting, finance, or a related field preferred
• Previous experience in accounting, bookkeeping, or a similar clerical role preferred
• Strong attention to detail and accuracy in data entry and recordkeeping
• Basic understanding of accounting principles and financial processes
• Proficiency with Microsoft Excel and other common office software

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